[Last updated: 3rd January 2019]

Investing in a CMS is a good idea for many businesses, offering plenty of benefits in terms of increased empowering staff to perform faster and more efficiently, improving productivity and ROI. However, different businesses and industries have varying needs when it comes to the functionality and performance of a CMS, so it really pays to plan thoroughly to ensure the right one is deployed.

Bearing this in mind, we’ve put together a checklist of high-level items to consider before settling on the best CMS vendor for your company.

The CMS Checklist

  1. Multilingual – Can the CMS cater for any language both on the front and back end?  

  2. Scalable architecture – Can the software be load balanced across multiple web servers? Is it cluster aware? Can it perform under pressure or does it fail whale? Ask for 3rd party test results.  

  3. Migration tools – Does it come with tools or methods for migrating tens of thousands of pages of content?  

  4. Web standards – Can it produce clean, semantic HTML and accessible content?  

  5. Documentation/support – Is it backed up with appropriate technical documentation and user guides? Is the product supported locally by a team of developers?  

  6. Installers – Does it have a simple 1 click installation, or is an army of engineers required to make it work?  

  7. Secure – Ask the vendor when the application had its last security review. Does it have formal accreditation?  

  8. Usability – Where does the user interface sit on the hierarchy of users’ needs? Is it easy-to-use? Is technical assistance required?

  9. Extensible – Does it have a mature API or SDK allowing it to be easily integrated or extended?  

  10. Search – Is a comprehensive search engine ‘baked in’ or will you need to buy an expensive 3rd party tool? From an external perspective is the CMS SEO friendly?  

  11. Metadata – Is the content underpinned by a robust metadata framework or is information management a manual task?  

Does Your CMS Fit These Requirements?

Not all of these requirements are essential for everyone but asking these questions will definitely tell you if the product is a mature and stable offering.

The larger vendors excel at many of the checkpoints but often fall short on usability. It’s usually the opposite for the smaller players. It’s no wonder low end CMS’s have made such a dent in the market, but these offerings can be lacking in other key areas such as security and migration.

It is often the mid-tier vendors such as the Elcom CMS platform that tick the most boxes because they usually pre-date the large enterprise players, come with out-of-the-box features that are easy-to-use but are customisable, and have the advantage of being agile, coupled with extensive industry knowledge and experience.

This makes it easier than ever to empower your staff to perform their work better and faster, without the high price tag of a large enterprise CMS!

Discover the Elcom Content Management System

Other recommended articles

Want to Improve Workplace Productivity? Start Managing Internal Processes Better

Connected employees within an organisation can improve productivity by 20-25%. Start managing internal processes better and watch your productivity improve.

Transform Your Teams with Online Workspaces

In the 21st century, changes and digital shifts are inevitable and all the more reason why companies must be switched on and take a more holistic, creative and collaborative look towards the future – ...

What Mary Meeker's State of the Internet Report Means for Marketers

In June 2016 Mary Meeker's State of the Internet Report was released to the general public, and as usual contained valuable marketing insights that should be considered when planning your marketing st ...

Deal closing content: How content personalisation converts prospects into buyers

More than four out of five consumers believe personalization has at least some influence on what they purchase so start customizing content today In a world of seemingly limitless digital content, ...